This policy explains how the Episcopal Seminary of Pavia processes the personal data of those who visit its website and use its services (website forms and newsletter), pursuant to Regulation (EU) 2016\/679 (GDPR), Legislative Decree 196\/2003 as amended by Legislative Decree 101\/2018, and the General Decree of the Italian Episcopal Conference "Provisions for the Protection of the Right to Good Fame and Privacy" of May 24, 2018, applicable to ecclesiastical entities pursuant to Article 91 of the GDPR.<\/p>\n
The data controller is the Episcopal Seminary of Pavia, with headquarters in Via Jacopo Menocchio, 26, 27100 Pavia (PV), tax code 80006710182, in the person of the Rector pro tempore.<\/p>\n
For any questions about the processing of personal data and to exercise your rights, you can write to info@seminariopv.it or call +39 0382 22609.<\/p>\n
The Seminar has not designated a Data Protection Officer (DPO).<\/p>\n
When you visit the site, the server hosting it automatically records certain technical data: IP address, date and time of the request, page visited, browser type, and device type. This data is used to operate the site, ensure its security, and detect any abuse. The legal basis is the data controller's legitimate interest in maintaining a secure and functioning site (Article 6, paragraph 1, letter f, GDPR). This data is retained by the hosting provider for the time strictly necessary, in accordance with its policies, unless it is required to investigate unlawful activities.<\/p>\n
The site does not use statistical or profiling tools (such as Google Analytics) and does not display advertising.<\/p>\n
If you contact us using the form on the Contact page, we process your name and surname, email address, and message text only to respond to your request. The legal basis is your request (Article 6, paragraph 1, letter b) of the GDPR). The message is saved on the website and sent to the Seminar's email address, which stores it in its archive until you ask us to delete it.<\/p>\n
We ask you not to include sensitive information (for example, health-related information) in your message that is not strictly necessary.<\/p>\n
If you register, we process your email address and, if you provide it, your name, to send you InChiostro, the Seminary's newsletter, with community news, events, and a prayer resource for vocations. You can register using the form on the InChiostro page or by checking the optional "I want to receive InChiostro" box using the Contact, Mass Intentions, and Report a Problem forms. You consent by checking the box before sending, without subsequent confirmation by email. If you join Monastero Invisibile, the prayer network for vocations, using the form on their page, we also process your last name, parish, association, or movement, and, if you provide it, your telephone number. Your registration is saved on the website and sent to the Seminary's email address. We retain it until you ask us to delete it, and this includes sending you the newsletter. In that form, as with the Friends of the Seminary form, you consent to the newsletter by checking the box before sending, without subsequent confirmation by email. The legal basis is your consent (Article 6, paragraph 1, letter a, GDPR).<\/p>\n
You can withdraw your consent at any time using the "unsubscribe" link in each email, or by writing to us. This withdrawal does not affect the lawfulness of previous communications. We retain your data until you unsubscribe. Subscribers are registered and the newsletter is sent using the Infomaniak Newsletter tool, the provider that hosts the site (see point 4). We do not track email openings or link clicks.<\/p>\n
Some pages display the latest photos posted by the Seminar on Instagram. Connection to the servers of Meta Platforms, which manages Instagram, occurs only if you accept it from the cookie banner. Meta processes data according to its own policy; data transfer to the United States is based on the European Commission's adequacy decision (EU-US Data Privacy Framework).<\/p>\n
The Contact page displays the Seminar location on a Google Map. Here too, the connection to Google servers (Google Ireland Ltd. and Google LLC) occurs only if you accept the banner's cookies; otherwise, you can open the map directly on Google Maps. Google processes data in accordance with its own privacy policy; transfer to the United States is based on the European Commission's adequacy decision (EU-US Data Privacy Framework).<\/p>\n
The site contains simple links to other sites (for example, YouTube, OpenStreetMap, and the Diocese's websites). It does not incorporate their content: data is processed by those sites only if you choose to open them, according to their policies.<\/p>\n
For some website-related activities, such as translations, audio guides, and content preparation, we may use digital tools, including AI. Everything we publish is selected, reviewed, and approved by Seminary staff, who remain responsible for it.<\/p>\n
When these tools process personal data, they do so only for the purpose for which we use them and with the guarantees provided by the GDPR, including for transfers outside the European Union (point 5).<\/p>\n
The site does not collect payments: it only provides bank details. The data we receive through a bank transfer (name, reason for payment, amount) is processed to record the donation and to comply with accounting and tax obligations (Article 6, paragraph 1, letter c) of the GDPR), and is retained for the period required by law (usually 10 years).<\/p>\n
If you register using the form on the Friends of the Seminary page, we process your name and surname, address, parish, association, or movement, email address, and, if applicable, telephone number, your chosen membership fee, the method of payment, and, if attached, the bank transfer receipt. This information is used to manage your registration, verify payment, and keep you informed about association meetings. The legal basis is your consent and your membership request (Article 6, paragraph 1, letters a and b, GDPR; Article 9, paragraph 2, letter d, GDPR for membership in a church association). Your registration is saved on the website and sent to the Seminary's email address; the receipt is stored in an area of the website that is not accessible to the public. We retain your data for the duration of your registration and up to 24 months after the relevant financial year, except for accounting obligations. By checking the consent box, you also agree to receive InChiostro, the Seminar newsletter. When you submit the form, we will subscribe you (with your name, surname, email address, and phone number, if applicable) without requiring further confirmation. You can unsubscribe at any time using the link in each message (see the section on the newsletter).<\/p>\n
If you entrust us with an intention, we process your first and last name, email address, possibly your telephone number and preferred date, and the text of the intention, which may contain the names of loved ones and relates to your life of faith. We use it only to remember the intention during the celebration and, if necessary, to contact you. The legal basis is your request (Article 6, paragraph 1, letter b) of the GDPR) and, since the data relates to your life of faith, the processing by a religious entity of those who have regular contact with it, without external disclosure (Article 9, paragraph 2, letter d) of the GDPR). The intentions are stored in the Seminary archive, as required by canon law for celebrated Masses (Canon 958), until you ask us to delete your data. You will receive the newsletter only if you check the appropriate box (point c).<\/p>\n
With the "Report a problem" form, we process the description of the problem, the page address, and, only if you provide them, your name and email address, to correct the site and, if you request, respond to you. The legal basis is the Seminar's legitimate interest in maintaining a functioning site (Article 6, paragraph 1, letter f, GDPR). Reports are retained in the Seminar's archive until you ask us to delete them.<\/p>\n